The Executive Director of The Arch Foundation for the University of Georgia, Inc., is ultimately responsible for the preparation and maintenance of this policies and procedures manual.  All policies and procedures are subject to approval by the Board Arch.  The manual’s accuracy will be examined annually and necessary revisions will be made.

Steps in Maintaining Manual

The following steps shall be followed in University personnel suggesting revisions, deletions, or additions to this manual:

1. A proposed revision, deletion, or addition will be prepared by the individual initiating the policy action.  The change shall be reviewed and approved by the director of the division involved.



2. All proposed revisions, deletions, or additions will be submitted to the Office of Financial Services – External Affairs Division for review and recommendations.  The changes shall then be forwarded to the Executive Director for review and recommendations.



3. All proposed revisions, deletions, or additions will be presented to Arch Board for approval.



4. All approved procedures will be incorporated into the manual and will be distributed to the holders of the manual by The Arch Foundation for the  University of Georgia.



5. The implementation of current policies is the responsibility of the Office of Financial Services – External Affairs Division.  The Executive Director will insure that the policies are followed according to the guidelines set forth.



6. Once revisions are approved and incorporated into the manual, the Arch homepage will be updated and an email notification of the revisions will be sent to all units, schools, and colleges at the University of Georgia. An email notification of the revisions will also be sent to all units and departments personnel with financial reporting access to Arch accounts.