Gift Accounting office serves as a central location to record all private gifts/philanthropic grants in support of the Arch for The University of Georgia.  More specifically this includes the various schools and college units, the UGA Research Foundation (UGARF), the Bursar’s Office, Contracts & Grants, 4-H Foundation, Georgia Museum of Art, Athletics Association, and all other University constituent organizations.  Such support may come from alumni, friends of The University of Georgia, corporations, foundations, associations, and other UGA constituencies.  A gift/philanthropic grant may be in the form of a cash gift, in-kind gift, pledge to pay, or a planned (deferred) gift.  It is important that all private non-contractual gifts received or awarded to the University be reported to the Gift Accounting Office upon receipt.  Timely and accurate notification of such gifts is necessary for both reporting and receipting purposes.

Other Income

Gift Accounting office is also the central depository to record all income related to fund raising events associated with the Office of Development and other non-gift revenue to Arch.  This includes payments for event registrations, purchase of merchandise, rent income, etc.  All such income is deposited and recorded by this office.

Reporting

Gift Accounting office is responsible for all Arch gift reporting for The University of Georgia.  Reports include: 1) annual report for the Council for Aid to Education/Voluntary Support of Education Survey (CAE/VSE), 2) monthly Support Report, 3) weekly Gift Report and 4) weekly Income Summary report.  The monthly Support reports and the Weekly Gift reports are used by UGA administrators to monitor the progress of annual fund raising efforts.  The Weekly Income Summary reports are e-mailed to the various benefiting units to assist with personal acknowledgements to their donors.  The CAE/VSE is used by both the Georgia Board of Regents (to assess and compare the fundraising results at and among institutions within the University System of Georgia) and by the Council for Advancement and Support of Education (CASE) for comparison with other member institutions.  The Gift Accounting Office also performs a review of any reports which reflect giving – whether for internal staff purposes or for use by outside entities.