Matching Gifts
Many corporations have donation programs through which the corporation
will supplement gifts made by their employees to educational
and other non-profit organizations. These gifts from corporations
are called matching gifts. They are generally made in a fixed
ratio to the gifts of the employee, i.e., 1:1, 2:1, etc. on an
annual basis. Arch encourages its alumni and friends to avail
themselves of their employer's matching gift program. Arch also
encourages donors to examine carefully the guidelines established
by their company and to adhere to these guidelines.
Matching Gift Guidelines
The Arch Foundation for the University of Georgia, Inc. will
strictly adhere to the matching gift guidelines of each employer
and to the policies that each company has established for its
employees. When there is an ambiguity in the program concerning
any specific gift, the Gift Accounting Office will consult directly
with the company for a correct interpretation of its policy,
and will abide by the interpretation provided by the company.
By virtue of the completion of the matching gift request and
submission of this request to the company, Arch is confirming
that the donation received from the employer will be committed
to the educational, research, or community service mission of
the University. Where an individual makes payment for the services
of the institution (for example, tuition and fees, tickets to
sporting events, etc.) or where such services and benefits are
provided to the donor or family members in exchange for the gift,
Arch will not submit a matching gift form for that gift.
For information regarding the processing of matching
gifts as they relate to multi-year pledges, see
Section IV.G. TOP
Gift Accounting Office Responsibility
To ensure consistency and integrity in its administration of
all donor contributions for company matching gifts, Arch has
designated the Gift Accounting Office to be responsible for handling
matching gift affairs. The Gift Accounting Office will:
• review and verify all donor contributions for which matching
gifts are requested to ensure that they conform with the guidelines
for donations, with respect to the stated company policy and
the designated purpose of the gift.
• maintain records of donor contributions and matching gifts
under audit control so that there is a clear record of the individual's
dollar contribution, the purpose for which the donation is made,
and the related company's matching gift program guidelines. Matching
gifts are credited to the gift record of the donor. They can
be identified on the ASCEND system.
• sign and transmit all matching gift requests, thereby ensuring
consistency and control in complying with company regulations.
• be available and responsive to questions from
participating companies concerning transactions and acknowledgment
of gifts to donors. TOP |
