The Chart of Accounts for The Arch Foundation for the University
of Georgia provides a thirteen-character scheme for budgeting
and recording accounting transactions, as well as the preparation
of financial reports. The first seven characters identify the
fund number. The eighth character designates the sub-account
where the transaction is recorded. The last five characters
represent the object code that classifies the transaction for
reporting purposes.
The seven-character fund number is assigned as follows:
• The first two characters of the
fund number identify the appropriate fund group to which the
transaction is applicable.
A1 - Unrestricted: Operating Fund
A2 - Unrestricted: Discretionary Fund
A7 - Restricted: Endowed Fund
A8 - Restricted: Non-Endowed Fund
A9 - Restricted: In-and-Out Fund
A0 - Deferred Funds
• The second through seventh digits
will match the last six digits of the corresponding ASCEND
account number. For
example:
ASCEND # 30-8116-70
Arch
Fund #A811670
The eighth character designates the sub-account. For
certain types of funds, it is necessary to keep transactions
separated into sub-accounts that fall under the same fund. For
example, the accounting for the corpus of an endowment must be
kept separate from earnings, spending, and fees to ensure the
corpus is properly tracked and not invaded. The Accounting
Office determines the necessary sub-accounts and which transactions
apply to which sub-account. Sub-accounts are combined to
create the total balance and activity of a fund.
The next five characters are assigned by the Financial Services
staff to identify the type of transaction. This five-character
sequence is the object code and should not be considered a part
of the account number. Object codes are numerically assigned
and represent the major expenditure categories and balance sheet
classifications for recording expenditures in IFAS.
1XXXX - Cash and cash equivalent
2XXXX - Non-cash assets
3XXXX - Liabilities/Fund Balance (e.g. payables/debt/equity)
4XXXX - Revenues (e.g. gifts, sales, registration income)
5XXXX - Personnel Expenditures
6XXXX - Operating Expenditures
7XXXX - Equipment Expenditures
8XXXX - Travel Expenditures
94100 - Scholarship Expenditures
9XXXX - Transfer to UGA/Interfund Arch transfers |
