Authorized individuals may make direct payments by cash for certain purchases. The Arch Foundation for the University of Georgia, Inc. Petty Cash funds are subject to the same guidelines as the University of Georgia. The University of Georgia spending guidelines are therefore considered an integral part of Arch’s Petty Cash Policies and Procedures, except as modified herein.

As authorized by Arch Board of Trustees and delegated to the Office of Financial Services – Expenditure Control Department, certain authorized individuals may make direct purchases from suppliers for immediate needs of not more than $500.00 per purchase. The $500.00 limit may be exceeded if the excess amount above $500.00 is due entirely to transit insurance, C.O.D. charges, freight charges, custom charges, or container deposit(s). It is Arch’s policy that such direct purchases may only be made when payment in full is made at the time and initial point of delivery.

Note: The University of Georgia petty cash funds are separate from Arch’s petty cash funds. UGA policy does not allow for state petty cash funds to be reimbursed by Arch. Therefore, Arch will not honor requests to reimburse custodians of state petty cash accounts. Requests to reimburse state accounts that have been charged for approved state petty cash expenditures will be considered under Arch’s general expenditure policy. Contact the UGA’s Bursar’s Office for information on state petty cash funds.