The Office of Financial Services Expenditure Control Department recognizes the complexity of two separate, functioning Foundations (Arch and UGAF) and there could be rare occasions when a disbursement is charged to the incorrect entity (foundation). In order to correct this charge, a check request on the correct entity must be submitted payable to the other entity with a written explanation for the incorrectly charged expense as well as an IFAS report referencing the original request and payment. For example, if a charge is paid from UGA Foundation in error; then the corrective action is to submit an Arch check request payable to UGA Foundation for the same cost charged to the appropriate Arch account/fund number.

Contact the Expenditure Control Department directly for detailed instructions and check delivery detail information. The Arch Office will deposit the check back into the correct entity and post the charges to the correct account.