Any revenues other than gifts must meet special rules and requirements to be deposited at Arch. All revenues must be business related to the exempt purpose of Arch (Reference section VIII.R.3 of the Arch Foundation’s Policies and Procedures). Revenue generated from conduct of UGA business must be deposited with UGA, not Arch. Business related other income of Arch may include revenues from the following activities:
- Expense Reimbursements - Refunds or reimbursements of specific disbursements from Arch funds.
- Events / Registration Fees - Revenue from business related events sponsored by UGA departments for donor or alumni activities. The expenses for the event must be paid solely from Arch.
Academic or professional development event revenue should go to UGA. If any expenses are paid with UGA funds, the revenue should be deposited at UGA.
- Fundraiser Event – Revenue from event tickets or auctions for fundraiser events.
Any fund-raising event intended to generate revenue by virtue of ticket sales and/or sponsorships require prior approval from Development and the Senior Vice President for External Affairs (Reference II.C of the Arch Foundation’s Policies and Procedures)
- Sale of Merchandise – Only sale of merchandise directly related to an Arch event will be allowed. The merchandise must have been approved on a Merchandise Approval Form, which should accompany the deposit. (Reference section XII.B of Arch’s Policies and Procedures). The merchandise must have been purchased with Arch funds, and the deposit must be made to the same Arch account that funded the purchase. Due to tax implications, there must not be any profit from the sale of the merchandise. UGA departments should use Follett Bookstore to sell departmental merchandise not related to an event.
An Inventory Control Form should be forwarded to the Expenditure Control Department at the Arch Office within 30 days of the event. The form can be found in Arch’s Administrative Forms.
- Contractual Revenue - Royalty payments from contracts approved for the conduct of Arch business. Any contracts must be first approved by the appropriate Dean/Vice President and then by the Executive Director of the Arch.
If you have any questions on whether a specific transaction will be considered acceptable Other Income, please call the Office of Financial Services.
All Other Income should be transmitted using the Other Income Deposit Transmittal Form (Exhibit BB) http://www.uga.edu/archfoundation/ARCHotherincomeform.pdf .
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