Any revenues other than gifts must meet special rules and requirements to be deposited at the Arch Foundation.  All revenues must be business related to the exempt purpose of the Arch Foundation (Reference section VIII.Q.1 of the Arch Foundation’s Policies and Procedures).   Revenue generated from conduct of UGA business must be deposited with UGA, not Arch.  Business related other income of the Arch Foundation may include revenues from the following activities:

- Expense Reimbursements - Refunds or reimbursements of specific disbursements from Arch funds.

- Events / Registration Fees - Revenue from business related events sponsored by UGA departments for donor or alumni activities.  The expenses for the event must be paid solely from Arch.

Academic or professional development event revenue should go to UGA.  If any expenses are paid with UGA funds, the revenue should be deposited at UGA.

- Fundraiser Event – Revenue from event tickets or auctions for fundraiser events.

    Any fund-raising event intended to generate revenue by virtue of ticket sales and/or sponsorships require prior approval from Development and the Senior Vice President for External Affairs (Reference II.C of the Arch Foundation’s Policies and Procedures)

- Sale of Merchandise – Only sale of merchandise directly related to the purpose of the Arch Foundation will be allowed.  Merchandise for resale must have been purchased with Arch funds.  Due to tax implications, there must not be any profit from the sale of the merchandise.  UGA departments should use University departmental sales accounts, not their Arch accounts, when conducting University business.

The Foundation will remit sales tax to the state of Georgia for all sales.  The expense of the sales tax will be charged to the Arch account receiving the income. (Reference VIII.Q.2 of the Arch Foundation’s Policies and Procedures).

If an inventory of merchandise is kept on hand, an inventory report should be forwarded to the Financial Services department of the Arch Foundation.  (Reference VIII.O. of the Arch Foundation’s Policies and Procedures).

-  Contractual Revenue - Royalty payments from contracts approved for the conduct of Arch business.  Any contracts must be first approved by the appropriate Dean/Vice President and then by the Executive Director of the Arch.

If you have any questions on whether a specific transaction will be considered acceptable Other Income, please call the Financial Services Office.

All Other Income should be transmitted using the Other Income Deposit Transmittal Form (Exhibit X.A).  A complete description of the activity is required. TOP