Requests for funding from Arch unrestricted funds should follow certain procedures as described herein. It is important that the procedures are followed to insure the top priorities of the University of Georgia are funded from limited unrestricted resources of Arch.

All requests for one-time funding must be submitted to the Executive Director of Arch. Each request should be no longer than two pages. Prior to submission to the Executive Director of Arch, the following procedures apply:

1. A request should receive approvals at both of the following two levels in the requestor's department or unit as applicable:

(a) Director, Dean of School/College, or Vice President

(b) Provost or Senior Vice President

At each level, the request for funding should be reviewed to determine if it is a top priority to be funded and if there is available funding within that department/unit to support the project or program. Requests without the appropriate approvals will be sent back.

2. Requests accepted will be reviewed by the Senior Vice President for External Affairs, the Provost/Senior Vice President for Academic Affairs, and the Senior Vice President for Finance and Administration. The most acceptable funding method will be determined by the three Senior Vice Presidents. If it is determined that Arch funds are best suited to fund the request, the request will be forwarded to the Executive Director of Arch for consideration. If another source is identified the requestor will be notified of that method.

3. The President of UGA will determine the funding priority of the requests for the University as a whole. The President then will submit the proposed requests in order of priority to the Executive Director of Arch who will submit the requests for consideration by Arch Finance and Compensation Committee. Arch's Finance and Compensation Committee has required meetings three times a year; therefore, requests for funding should be made at least three months in advance to allow for the review process before consideration at Arch's Finance and Compensation Committee meetings.

4. Approved requests for one-time funding by Arch Finance and Compensation Committee shall be presented to the Board of Trustees for approval.

5. Requestors will be notified of the approval (or non-approval) by the Executive Director of Arch. Approved requests will be processed by the Executive Director through the Financial Services Office. TOP