The following procedures are applicable to University of Georgia schools/colleges/units (units) regarding the purchase and sale of logo specific merchandise for Alumni/individual or event use.

The procedures identified herein apply to University of Georgia units that desire to market and distribute merchandise with a unit specific logo for individual and event use. In order to do so, certain requirements and procedures must be followed.

Follett has been selected by the University of Georgia to work with the units to provide a consignment outlet and inventory control for the units to purchase and resell logo specific merchandise. Follett will be responsible, on a consignment basis, for the merchandising, inventory, and sale of merchandise, including on-line sales. Any profits will be returned through the Arch Foundation for the benefit of the unit in the form of a royalty payment. All inventories of merchandise will be the responsibility of Follett. NOTE: No merchandise with the University of Georgia Athletic Association or the institution will be allowed for resale by a University of Georgia unit.

The Vice President/Dean/Director for the unit shall forward a Merchandise Approval Form stating they have read and understand the procedures for pursuing the sale of logo specific merchandise either in store or on-line and an Arch Foundation disbursement request for the purchase of the merchandise must be completed and sent to the attention of the Office of Financial Services. The following information should be included:

• •  A list of merchandise the unit plans to produce for sale.
  
  
• •  The purpose for producing and selling unit specific merchandise.
  
  
• •  A copy of the logo that will be used on the merchandise. (No Athletic or institution mark may be used.)
  
  Please note the logo must have been approved by the Office of Public Affairs prior to being submitted for use on any merchandise. Please see the following information for further details:
  
  http://www.uga.edu/archfoundation/policies_XIIA.html
  
  
• •  Proposed vendor for production of merchandise - Only Collegiate Licensing Concepts (CLC) approved vendors will be considered for the manufacturing of the merchandise.
  
  Please contact the Office of Financial Services External Affairs Division for the approved list.
  
  
• •  Invoices for items to be sold through Follett should NOT include sales tax. Follett will be responsible for collecting and remitting sales tax.
  
  
• •  Arch Foundation name and account number.

The Office of Financial Services will provide Auxiliary Services a copy of the request and will assist each unit in establishing the relationship with Follett as well as provide guidance on unit specific web design, royalties, promotional merchandise and pricing with Follett.

• •  The unit will be responsible for the upfront costs of purchasing any merchandise they wish to sell through Follett.
  
  
• •  An Arch Foundation fund to purchase merchandise as well as deposit proceeds from the sale of merchandise must exist.
  
  
• •  The unit will work with Follett on the merchandise that will be placed in the store or on line for sale to alumni and individual consumers.
  
  
• •  Follett will be responsible for inventory, stocking, and selling the merchandise for which (Follett) will receive a percentage of all profits. The remaining will be deposited into the same Arch Foundation account from which the items were purchased in the form of royalties.
  
  
• •  Follett will be responsible for providing the unit at minimum, on a quarterly basis, a report that includes total sales, sales by product line, returns, inventory levels and the calculation of royalties for such period.

If the unit wishes to give away or sell logo specific merchandise outside of the bookstore for an event (including on-line) then this must be noted on the Merchandise Approval Form. (Note: Sale of merchandise outside of the bookstore will only be allowed if related to a specific event.)

The Vice President/Dean/Director for the unit shall forward a Merchandise Approval Form stating they have read and understand the procedures for pursuing the sale of logo specific merchandise and an Arch Foundation disbursement request (for the purchase of merchandise for the event only) to the attention of the Office of Financial Services. The following information should be included:

• •   A list of merchandise the unit plans to produce for sale.
  
  
• •  The purpose for producing and selling unit specific merchandise.
  
  
• •  Description and date of event.
  
  
• •  A copy of the logo that will be used on the merchandise. (No Athletic or institution mark may be used.)
  
  

  Please note the logo must have been approved by the Office of Public Affairs prior to being submitted for use on any merchandise. Please see the following information for further details:

  http://www.uga.edu/archfoundation/policies_XIIA.html
  
  
• •  Proposed vendor for production of merchandise - Only Collegiate Licensing Concepts (CLC) approved vendors will be considered for the manufacturing of the merchandise.
  
  Please contact the Office of Financial Services External Affairs Division for the approved list.
  
  
• •  Invoices for items to be sold or given away for events SHOULD include sales tax.
  
  
• •  Arch Foundation name and account number.

The sale of merchandise should not net a profit, meaning total expenditures for the item should be greater than or equal to the net proceeds from the sale of the items. Revenue should be deposited into the same Arch Foundation account used to purchase the merchandise.

Any merchandise that is purchased for an event will require the completion of an inventory control form to be forwarded to the Offices of Financial Services within 30 days after the event has taken place. Please see the following for additional information: