Constitution 
 

Section I   NAME

The name of this organization shall be the Georgia Association of International Educators, hereafter referred to as GAIE or the Association. 
 

Section II   PURPOSE

The Purpose of this Association shall be to promote international educational exchange of students and scholars. 

To accomplish this purpose, the Association supports the following goals: 

• To bring together those in the state of Georgia who are engaged or interested in the international educational exchange of students and scholars. 

• To collect and disseminate relevant information. 

• To develop and recommend desirable principles, policies and practices. 

• To support opportunities for professional development for those participating in the field.

• To represent the views of the membership in supporting international education.

Section I  MEMBERSHIP 

Any person interested in the purpose of the Association may be a member. 

Section II   DUES

Dues may be determined by the Leadership Team (as defined under Article III, Section I of this Constitution) with the consent of a two-thirds majority of those present at any annual meeting of the Association. 
 
 

Section I   ELECTED OFFICERS

The elected officers shall be the Chairperson, Chairperson-elect, Secretary-Treasurer, Secretary-Treasurer-elect, and the State Representative to NAFSA. 

The elected officers noted under this article (Chairperson, Chairperson-elect, Secretary-Treasurer, Secretary-Treasurer-elect and the State Representative to NAFSA) shall hereinafter constitute the “Leadership Team.” 

With the exception of the State Representative (whose tenure is determined by NAFSA guidelines), terms for the Leadership Team are considered to be for a period of three years (as elect, present, and past). 

Section II   DUTIES

The Chairperson shall conduct the business of the Association, as well as be responsible for organizing annual programs and meetings.  The Chairperson shall serve as Past-Chair for one year following completion of term as Chairperson. 

The Chairperson-elect shall attend meetings one year before taking office in order to become familiar with the duties associated with serving as state Chairperson.  The Chairperson-elect will also assist the current Chairperson with appropriate duties, as determined by the Leadership Team. In the absence of the Chairperson, the Chairperson-elect shall serve as Chairperson. 

The Secretary-Treasurer shall maintain the records of the organization, shall provide a report of the financial status of the Association at annual meetings, keep meeting minutes and disseminate those minutes to appropriate persons, as well as notify members of meetings and disburse funds with the approval of the Chairperson.  The Secretary-Treasurer shall also serve as the conference registrar for all state meetings, as well as assist the Chairperson with the organization and coordination of annual programs and events. 

The Secretary-Treasurer-elect shall attend meetings one year before taking office, and work closely with the Secretary-Treasurer to become familiar with the duties associated with the office.  In the absence of the Secretary-Treasurer, the Secretary-Treasurer-elect shall serve as Secretary-Treasurer. 

The Past Chairperson and Past Secretary-Treasurer shall act in a consultative role to assist the Leadership Team with operations of the Association. 

The State Representative to NAFSA shall be the liaison between NAFSA and GAIE.

Section III    OFFICER ELECTIONS

The Chairperson-elect and Secretary-Treasurer-elect shall be elected on an annual basis by a majority of members present at the winter meeting of the Association. 

The State Representative shall be elected at the summer meeting and the position shall be governed by NAFSA guidelines. 

Upon the resignation of an officer, the remaining officers shall by consensus, appoint a member to fill the unexpired term of the resigning officer. 

Section IV   NOMINATING COMMITTEE

A nominating committee shall propose a single slate of nominees for offices to be filled.  Nominations for officers will also be taken from the floor immediately prior to the election. 

The GAIE Nominating Committee shall be composed of the current Chairperson, immediate Past-Chair, immediate past State Representative and two members elected from the Association. 

The elected members of the Nominating Committee shall be nominated in writing by any member of GAIE to the Chairperson no less than two weeks prior to the summer meeting each year.  After having accepted the nomination, the candidates’ names will be presented to the membership for election at the summer meeting by a majority of the members present.
 

Section I   APPOINTED POSITIONS

The Leadership Team shall appoint volunteers from within the Association’s membership to serve according to the needs of the Association.  (Examples of Appointed Positions may include but are not limited to GAIE Webmaster, Listserv Manager, CIPP-RR Assistants, etc.) 
 

Section I   MEETINGS

There shall be at least two meetings held annually. 

The Chairperson with the assistance of the Secretary-Treasurer shall be responsible for the organization of the annual meetings. 
 

Section I   PROCEDURE

Roberts Rules of Order shall prevail at all meetings unless otherwise specified. 
 
 

Section I   AMENDMENTS AND REVISIONS

Proposed amendments or revisions to this constitution must be presented to the Leadership Team in writing at any regular business meeting of the Association.  At the next business meeting of the Association this constitution may be amended or revised by a two-thirds majority vote of those present.

(Revised February 2005)