Office of Student Financial Aid at the University of Georgia

What is Federal Work-Study?
I’ve been awarded FWS. How do I get a job?
FWS student responsibilities
FWS liaisons resources
For Departments Interested in Hiring through FWS

Liaison Responsibilities

NOTE: FWS LIAISONS AND SUPERVISORS MUST BE UNIVERSITY, NON-STUDENT EMPLOYEES.

The best source of information for FWS Liaisons is the Liaison Guidebook.

Please refer to the Guidebook for details on these and other FWS topics.

Primary Contact

As the primary contact to the Office of Student Financial Aid (OSFA) the liaison will receive and relay information from the OSFA FWS Coordinator to FWS supervisors in his or her department. Questions and concerns from departmental FWS supervisors will be routed through the designated FWS Liaison to the FWS Coordinator.

Job Listing

Only the Liaison for the department can create a FWS Job Listing. For complete instructions on creating or revising an FWS job listing please refer to the Liaison Guidebook.

To create or edit a job listing, the Liaison must sign in using his or her UGA MyID at https://my.osfa.uga.edu. The Liaison must add the supervisor of each job to the Liaison's Supervisor Access List using the supervisor's UGA MyID and phone number. Both the Liaison and the supervisor will have access to the applicant profiles. The supervisor must interview and select the candidate and then notify the Liaison.

Contract, Personnel Document and Budget Amendment

The Liaison is responsible for creating the FWS contract in the FWS job site and for creating a UGA personnel document and processing a budget amendment for 25% of the FWS student's award.

NOTE: The 25% departmental match cannot come from a federally funded account.

When Creating the FWS PERSONNEL DOCUMENT

The object code is 78000.
The short title for FWS workers is WKSTY.
The "percent time" is 50%.
The Job Class Code is 22006.
The Liaison uses the department's home code and account number.
First and Second year participants will earn $7.25 per hour for the 2009-2010 year.
The authorization will be for the full hourly wage. The payroll process will charge 75% of the total hourly gross pay to the federal work-study account.

FWS Pay and Award Limits

Liaisons MUST ensure that FWS students do NOT work in excess of their Maximum Amount to Earn per semester or beyond the semester work dates. Both are listed on the Assignment Summary. We suggest that the Liaison use the Hours Remaining worksheet to keep track of the students work hours.

IMPORTANT:

If a student is allowed to work beyond his or her Maximum Amount, 100% of the total hourly gross pay will be charged to the departmental account, instead of the normal 25%.

Liaisons are also responsible for seeing that the FWS are paid for their hours worked. Students will be paid from the Departmental E-Voucher.

Orientation and hiring paperwork

Liaisons are responsible for confirming first-time FWS students complete the Online Orientation provided through UGA's Human Resources (HR) web site, www.hr.uga.edu/ori/orient.html. All required forms should be submitted immediately after hiring. Any delays in submitting documents to HR or Payroll may prevent the student from being paid on time. Students who previously have completed this process are not required to complete another session. However, employees new to a department must complete an I-9. None of the paperwork produced during the Online Orientation is sent to OSFA. Please refer to the FWS Paperwork Reminders for information regarding where to submit each form and how long they should stay on file.

The Liaison will notify OSFA of new hires and OSFA will generate Assignment Summary forms twice a week during July and August. The Assignment Summary form will note the start and end work dates for the student, the student’s hourly wage, and the amount the student has been awarded per semester. The liaison will keep a copy of the Assignment Summary on file in the department and distribute a copy to the student and the student's supervisor.The liaison will return a copy of the Assingment Summary to OSFA that is signed by the supervisor, student and Liaison.

Other Important Items

Students are never to work during a scheduled class time, even if the class has been canceled.
FWS students may not earn FWS monies between semesters without prior approval from OSFA.
Each semester Liaisons should verify enrollment on the first day FWS employees begin work by reviewing a copy of the student’s current Account Detail which the student can obtain through OASIS.

* Please review the Guidebook for full details regarding items covered on this page, as well as other items which were not included. Contact the FWS Coordinator should you note any discrepancies between this page and the Guidebook.