The University of Georgia

Office of the Senior Vice President for Academic Affairs and Provost

ADMINISTRATIVE CALENDAR 2008-2009 (Internal Dates)

Legend: Items in boldface indicate a new item or change from previous years.

Item (organized by year and month)	Originating Unit and Route	Final Due Date
(Click on a month to jump directly to that month's information, or scroll down) 2008: Aug Sept Oct Nov Dec 2009: Jan Feb Mar Apr May Jun July
AUGUST 2008
Fall 2008 Bulletin goes online	OVPI	08/01/08
Spring 2009 classroom assignments to departments	Campus Reservations	08/06/08
Notification of renewal/non-renewal for non-tenured academic year contract personnel with more than two years of service	All units/SVPAAP	08/08/08
Deadline for departments to submit courses to be effective Spring 2009	Dept/Dean	08/11/08
Campus Diversity Grants application deadline for fall	Institutional Diversity	08/15/08
Fulfilling the Deam award nominations deadline	Institutional Diversity	08/22/08
Deadline for schools/colleges to submit courses to be effective Spring 2009	Dean/Graduate School Curriculum Committee or University Curriculum Committee	08/25/08
Final day for modifying Fall 2009 course offerings	Department	TBA
SEPTEMBER 2008
Deadline for Graduate School Curriculum Committee to submit courses to be effective Spring 2009	Graduate School Curriculum Committee/University Curriculum Committee	09/08/08
Graduate Programs Assessment Reports due	Select Units/IE	09/15/08
Learning Technologies Grant applications due	Dept Head/Center for Teaching and Learning	09/15/08
James L. Carmon Scholarship applications due	Dept/OVPR	09/16/08
Notification of renewal/non-renewal for non-tenured fiscal year contract personnel with more than two years of service	All units/SVPAAP	09/26/08
Poverty and the Economy Research Grant applications due (Pre-application workshop on 09/05/07, 1-3 p.m., Fanning Training Room)	VPPSO	09/26/08
Distinguished Research Professor nominations due	Dept/Dean	09/30/08
Walter B. Hill Distinguished Achievement in University Public Service and Outreach Award nomination dossiers due	VPPSO	09/30/08
Walter B. Hill Distinguished Public Service Fellow Award nomination dossiers due	VPPSO	09/30/08
Public Service and Outreach Staff Award for Excellence nomination dossiers due	VPPSO	09/30/08
Scholarship of Engagement Award nomination dossiers due	VPPSO	09/30/08
OCTOBER 2008
Self-assessment reports for units undergoing program review due	Unit/Institutional Effectiveness	10/01/08
Applications for appointments to the Graduate Faculty due	Dept/Dean/Graduate School Dean	10/01/08
Revisions to Spring 2009 online Bulletin due	All units/OVPI	10/01/08
Junior Faculty Research Grants in the Sciences applications due	Dept/OVPR	10/07/08
WC-UGARF Junior Faculty Research Grants in the Humanities & Arts applications due	Faculty/Dept/Dean/Willson Center for Humanities & Arts	10/07/08
WC-UGARF Senior Faculty Research Grants in the Humanities & Arts applications due	Faculty/Dept/Dean/Willson Center for Humanities & Arts	10/07/08
Promotion and tenure recommendations due	Dept/Dean/SVPAAP	10/10/08
Regents’ Professor and University Professor nominations due	Dept/Dean/SVPAAP	10/10/08
Academic professional and lecturer promotion dossiers due	Dept/Dean/SVPAAP	10/10/08
Public service faculty promotion dossiers due	VPPSO	10/10/08
Major Repair and Renovation proposals due	Dept/Dean/Budget Office	10/15/08
Academic capital project requests due	Dept/Dean or VP/SVPAAP/Budget Office	10/15/08
Foreign travel applications due (quarterly)	Faculty/Dept/Dean/OVPR	10/15/08
Self-studies for units undergoing support unit review due	Unit/Institutional Effectiveness	10/15/08
Graduate School Teaching Portfolio nominations for fall due	Dept/Graduate School	10/17/08
Cultivar Development Research Program applications due	Dept/Dean/OVPR	10/24/08
Distinguished Research Professor nominations due	Dean/OVPR	10/31/08
NOVEMBER 2008
Research professionals promotion applications due	Dept/Dean/OVPR	11/04/08
Creative Research Award nominations due	Dept/OVPR	11/04/08
Creative Research Medal nominations due	Dept/OVPR	11/04/08
Notification of renewal/non-renewal for non-tenured academic year contract personnel in second one-year contract	All units/SVPAAP	11/07/08
Libraries promotion applications due	University Libraries	11/07/08
Graduate Student Excellence in Research awards deadline	Graduate School Dean	11/07/08
Final exam classroom assignments for Fall 2008 distributed	Campus Reservations	11/07/08
Summer 2009 classroom assignments to departments	Campus Reservations	11/26/08
Course offerings for Summer 2009 loaded	Department	TBA
Graduate School Outstanding Mentoring Awards deadline	Graduate School Dean	TBA
Study in a Second Discipline applications due	Dept/Dean/SVPAAP	TBA
DECEMBER 2008
Robert C. Anderson Memorial Award nominations due	Dept/OVPR	12/02/08
Josiah Meigs Distinguished Teaching Professorship dossiers due	Dept/Dean/SVPAAP	12/03/08
Richard B. Russell Undergraduate Teaching Award nominations due	Dept/Dean/SVPAAP	12/03/08
Campus Diversity Grants deadline for spring	Institutional Diversity	12/12/08
Fall 2009 class room assignments to departments	Campus Reservations	12/16/08
Notification of renewal/non-renewal for non-tenured fiscal year contract personnel in second one-year contract	All units/SVPAAP	12/26/08
Course offerings for Fall 2009 loaded	Department	TBA
JANUARY 2009
Spring 2009 Bulletin goes online	OVPI	01/02/09
Deadline for departments to submit courses to be effective Summer 2009 and pre-registration for Fall 2009	Dept/Dean	01/12/09
Foreign travel applications due (quarterly)	Faculty/Dept/Dean/OVPR	01/15/09
GTA/LA Award nominations due Outstanding Teaching Assistant Award Excellence in Teaching Award	Dept Head/Center for Teaching and Learning TA Program Directors	01/16/09
Research/Public Service/Libraries promotion recommendations due	OVPR, VPPSO & University Libraries respectively/SVPAAP	01/16/09
Final day for modifying Spring 2009 course offerings	Department	01/24/09
Deadline for schools/colleges to submit courses to be effective Summer 2008 and pre-registration for Fall 2009	Dean/Graduate School Curriculum Committee or University Curriculum Committee	01/26/09
Performance evaluations due	Immediate supervisor/Next reporting level	01/30/09
Applications for reappointment to the Graduate Faculty due	Dept/Dean/Graduate School Dean	01/30/09
Graduate School Dean’s Awards (Arts and Humanities) deadline	Graduate School Dean	TBA
Graduate School Dean’s Awards (Social Sciences) deadline	Graduate School Dean	TBA
Dissertation Completion Awards due	Graduate School Dean	TBA
Graduate Faculty and Staff Diversity Award deadline	Graduate School Dean	TBA
Graduate Student Diversity Engagement Award deadline	Graduate School Dean	TBA
FEBRUARY 2009
Notification of renewal/non-renewal for non-tenured academic year contract personnel in initial one-year contract	All units/SVPAAP	02/06/09
Deadline for Graduate School Curriculum Committee to submit courses to be effective Summer 2009 and pre-registration for Fall 2009